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Research & Collaboration Tools for Students, Staff & Faculty: Creating a Modern Memex

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Collaboration tools allow groups to have real-time discussions and to shape an idea or thought together. Trends in terms of collaboration target on helping to maintain the "main idea" within big organisations and make connections visible.


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Also the idea of bringing people who are not working in a company on a regular basis into the organisation and make use of their knowledge. In most cases video conferencing is part of the overall communication and collaboration strategy of organisations. Especially now when all services are cloud-based and therefore implementation costs became more affordable.

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The longterm vision for video conferencing lies in the correct usage of computer processing power, data storage or mobile bandwidth speeds to further decrease the obstacles of collaboration. Bringing teams, meetings or events as close as possible is what teleconferencing solutions want to do. Apart from business environments Teleconferencing is currently used in a variety of fields, such as telemedicine , where they contribute enormously to the efficiency and productivity as distance and time are limited factors.

A collaboration tool is asynchronous when its users are collaborating at a different time: E-Mail is the best known asynchronous collaboration tool and the most common used [26] - it offers intuitive features for forwarding messages, creating mailing groups and attaching documents.


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  6. Furthermore, information can be automatically chronologically sorted and assigned to tasks or calendar events. Through group calendars meetings can be scheduled, projects managed and people coordinated. It is a great tool to help you overlook your deliverables and deadlines. A group calendar includes functions such as the detection of conflicting schedules with other people in your team or organization or coordination of meeting times that suit everybody in your team.

    Besides the positive effects of group calendar there is also controversy about privacy and control that might influence your productivity. With workflow systems files or documents can be communicated to the organization by following a strict and organised process.

    Research & Collaboration Tools for Students, Staff & Faculty: a Free eBook | Rich McCue v

    They provide services for routing, development of forms and support for roles. As current worflow systems are controlled from one point, individuals within an organization normally do not have the permission to manage their own processes so far - this should be changed by implementing collaborative planning tools to current workflow systems. Hypertext technology connects our files to each other and makes sure that always the latest version is available to us. When people work on different documents the system automatically updates the information of other people.

    A collaboration tool is synchronous, when its users are collaborating at the same time: Shared whiteboards give its users the capability to work efficiently on a task through a web-based platform. They can be used for informal discussions and also for communications that need structure, involve drawing or are in general more sophisticated.

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    This might also be very useful in to realise virtual classrooms. Video communication systems offer two-way or multi-way calling with a live videostream. It can be best compared to a telephone system with an additional visual element. Chat systems allow people to write and send messages in real-time. They are usually structured in chat rooms which show usernames, number of people, location, discussion topic and more.

    Collaboration tool

    Decision support systems support groups to manage the decision making process. They give you the ability to exchange your brainstorming, analyzing your ideas and even are used for voting. Computer games are a good example of how a multi-user situation could look like in the future. They are constantly developed and expanded with features such as chat and video systems. Online collaboration tools are web-based applications that offer basic services such as instant messaging for groups, mechanisms for file sharing and collaborative search engines CSE to find information distributed within the system of the organization, community or team.

    Additionally, the functionality is sometimes further expanded by providing for example integrated online calendars , shared online-whiteboards to organize tasks and ideas or internet teleconferencing integrations. The variety of available online collaboration tools is overwhelming see List of collaborative software. Their focus ranges from simple to complex, inexpensive to expensive, locally installed to remotely hosted and from commercial to open source. New gadgets and devices are invented every day with the goal in mind to make our daily work easier.

    It should be helpful for anyone doing research, but especially for high school students, university students, teachers and faculty. At 55 pages in paper book format, it is a short but informative read.

    Feel free to send a link to this page to anyone who you think might find this short book helpful. Creating a Modern Memex: You are commenting using your WordPress. You are commenting using your Twitter account. You are commenting using your Facebook account.